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Exhibitor Services Manual |
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This is your Online Exhibitor Services Manual, which has been designed to make exhibiting as hassle-free as possible. By reading the manual thoroughly and completing the enclosed forms by the deadlines indicated, your exhibiting experience will be simplified and you will minimize on-site delays. Pay attention to the Deadlines Checklist for upcoming deadlines to SAVE MONEY!
If you have any questions, please feel free to contact our Customer Relations Department, at 1.800.687.7469 x248 or email
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General Information
- Exhibit Location
- Facility Specifications
- Show Hours
- Exhibit Installation Hours
- Exhibit Dismantling Hours
- Booth Equipment & Carpet
- IKON Business Center
- Safety Inspection
- Security
- Exhibitors Meeting
- Official Contractors
Important Forms & Flyers
Registration, Hotel & Travel Information
- Exhibitor Registration
- Exhibitor Pre-Registration
- On-Line Exhibitor Pre-Registration
- Conference Registration Form Explanation
- Attendee Lead Follow-Up System
- Hotel Information
- Hospitality Suites
- Driving Directions
Important Forms & Flyers
Marketing Opportunities
- Pre-Show Marketing
- Marketing Support
- Official Show Program Profiles
- Complimentary Exhibit Hall Guest Passes
- Pre-Registrant & Post-Show Mailing Lists
- Sponsorship Opportunities
Important Forms & Flyers
Rules and Regulations
- General
- Age Restrictions
- Exhibitor Liability Insurance
- Gear Expo 2009 Exhibit Display Regulations
- Dimensions
- Display Regulations - Linear/Standard Booth
- Display Regulations - Peninsula Booth
- Display Regulations - Split Island Booth
- Display Regulations - Island Booth
- Display Regulations - Extended Header Booth
- Hanging Signs
- Installation Exclusions
- Unfinished Areas
- Storage of Crates, Cartons & Extra Materials
- Electrical
- Fire Safety Regulations
- Balloons
- Smoking
- Facility Equipment
- Peel-Off Labels, Stickers, Tape
- Good Neighbor Policy
- Product Demonstrations
- Literature Disbursements & Surveys
- Lighting & Sound Regulations
- Selling (Cash & Carry Policy)
- Photography Regulations
- Food & Beverage
- Gratuities
- Music Licensing
- Americans with Disabilities Act (ADA)
- Equipment Removal Passes
- Special Work Permits
- Use of Exhibitor Appointed Contractors (EAC’s)
- How to Obtain Authorization to Use an EAC
- Rules & Regulations Governing EAC’s
Important Forms & Flyers
FREEMAN is the official General Service Contractor. Click here to access the Freeman Online Services Center and Order Forms. Please note: if you have exhibited in another show where Freeman was the general service contractor, your previous user name and password is valid to access the Gear Expo 2009 order forms and service center. If you are new to Freeman, you will need to create a user name and password.
Important Forms & Flyers
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